For Indian Medical Colleges
Every CBME requirement, one platform
See exactly how Academe ePortfolios maps to NMC mandates, NAAC criteria, and your department's daily assessment needs.
Capabilities
Every CBME requirement, addressed
Here's exactly how Academe ePortfolios meets each competency-based education need.
E-Logbook (NMC/NBEMS)
Journals + Plans
Residents log clinical encounters as journal entries with structured templates. Plans module tracks procedures and milestones with deadlines.
EPA Tracking
SmartEvidence Framework
Custom EPA frameworks defined as matrix files. Evidence linked to specific EPAs. Entrustment levels tracked per activity over time.
Workplace-Based Assessments
Content Templates + Submissions
Structured mini-CEX, CbD, and DOPS forms as content templates. Submitted to assessors via the Submissions module with mentor feedback.
Reflective Practice
Journals & Blogs
Residents write reflections on clinical experiences. Tagged to competencies. Mentor comments provide continuous formative feedback.
Competency Milestones
SmartEvidence Matrix View
Visual dashboard showing progress across all competencies. Colour-coded entrustment levels. Longitudinal trajectory at a glance.
Mentor Feedback
Annotations + Peer Assessment
Mentors annotate portfolio pages with public or private feedback. Structured peer assessment forms for formative evaluation.
AETCOM Documentation
Portfolios + Tags
Attitude, ethics, and communication experiences documented as portfolio entries. Tagged with AETCOM competency codes for easy retrieval.
Thesis & Research
File Management + Collections
Research documents uploaded with versioning. Organised into thesis collections. Shared with guide for review and feedback.
NAAC Evidence
Export + Reports
Institution-wide portfolio data demonstrates OBE outcomes. Export as PDF or HTML for accreditation documentation.
Mobile Assessment
ePortfolios Mobile App
React Native companion app for quick EPA assessment entries at the bedside. Syncs with the main platform in real time.
LMS Integration
LTI 1.0 + LTI 1.3
Embed ePortfolios within Canvas or Moodle. Single sign-on. Grade passback. Seamless learner experience.
Progress Monitoring
Inactivity Reports + Analytics
Monthly cron identifies inactive residents. Admin dashboard shows engagement metrics across departments.
For Deans & Principals
Institutional confidence in CBME compliance
NMC compliance: Your institution demonstrates CBME implementation with documented evidence, not just paper logbooks.
NAAC accreditation: Portfolio data provides Criteria 2 (Teaching-Learning) and Criteria 6 (Governance) evidence automatically.
Cost advantage: Deployed on Academe Cloud as a turnkey managed service with affordable per-user pricing. Eliminates printing, storage, and handling costs of paper logbooks. Typically 80% less than proprietary alternatives.
Data sovereignty: Hosted on your infrastructure or Indian cloud providers. Full control over resident and faculty data.
Institutional differentiation: Be among the first Indian medical colleges with a comprehensive ePortfolio system.
For Heads of Department
Department-level visibility and control
EPA tracking: See each resident's entrustment level across all EPAs at a glance.
Resident monitoring: Automatic inactivity alerts. Know who's falling behind before it's too late.
Mobile assessment: Assess residents at the bedside in under a minute using the mobile app.
Custom frameworks: Define competency frameworks specific to your specialty — General Medicine, Surgery, Paediatrics, or any other.
Reduced paperwork: No more collecting, filing, and searching through paper logbooks.
For MEU Heads
Evidence-aligned assessment infrastructure
Evidence-based assessment: Built on the same portfolio-based assessment principles endorsed by systematic reviews.
Faculty development: Implementing ePortfolios is itself a faculty development exercise in modern assessment methods.
Curriculum alignment: Map portfolio activities to curricular competencies to verify coverage.
Reflective practice: Structured reflection templates guide residents in developing metacognitive skills.
Assessment analytics: Data-driven insights into which competencies residents master quickly and which need more support.
Addressing your concerns
Our faculty don't have time for another system
ePortfolios save time — no more paper logbook collection and review. The mobile app enables assessments in under a minute at the bedside. Asynchronous mentor feedback replaces the need for scheduled meetings.
It's too expensive for our institution
Consider what you already spend: printing logbooks every year, storing them, tracking them down for assessments, replacing lost copies. ePortfolios eliminate all of that. Affordable per-user pricing on Academe Cloud, no printing costs, no physical storage. A turnkey managed service — no infrastructure to manage. Typically 80% less than proprietary alternatives like MedHub or New Innovations, and far less than the hidden costs of paper.
Our residents won't use it
Studies show students prefer portfolio-based assessment to traditional tests. The mobile app reduces friction to seconds. And when ePortfolios are integrated into mandatory assessment workflows, adoption follows naturally.
We already have paper logbooks
NMC's PGMER-2023 mandates e-logbooks. Paper logbooks provide no analytics, no longitudinal tracking, no evidence mapping, and no way for mentors to provide timely feedback. ePortfolios are the mandated evolution.
What about data security and privacy?
Hosted on Academe Cloud with Indian data centres — your data stays in India. Full control over access policies and data retention. No third-party data sharing. Compliant with upcoming data protection regulations.
NMC keeps changing requirements — will this system keep up?
Open source means your institution can update competency frameworks immediately when NMC revises guidelines. No waiting for vendor release cycles. The platform has already adapted through 7 releases in response to regulatory changes.
Go live in one month
Most institutions are fully operational within 4 weeks. See our detailed implementation process.
Month 1-3
Pilot
One department, 20-50 residents. Platform setup, framework configuration, faculty training.
Month 4-6
Expand
3-5 departments. Refined workflows, content templates, mobile app deployment.
Month 7-12
Institution-wide
All PG departments. Full CBME integration, NAAC documentation, analytics.
Ongoing
Sustain
Continuous improvement. NMC compliance updates, new frameworks, data-driven curriculum changes.